The Ultimate Guide to Split PST Files for Better Outlook Management

Managing Microsoft Outlook’s data well is important for keeping things organized and secure. Outlook stores emails, contacts, and other data in PST file format, and these PST files become large in size over time. However, the oversized PST files can slow down Outlook's performance and cause many problems. In this blog, we’ll explain why and how to split PST files. Also, we will talk about tools, like Shoviv PST Splitter Software, that can help users split PST files into smaller parts.

Why Split PST Files?

The oversized PST files caused several problems, so we need to split them. 

• Slow Performance: Large PST files slow down Outlook's speed. It takes so much time to open, search, or load emails.
• Corruption Risk: Oversized PST files are more likely to get corrupted, which can lead to losing important data.
• Easier Backups and Organization: Large PST files are difficult to back up and organize compared to smaller-sized PST files.

How to Split PST Files

Here, we discuss some methods to split PST files. 

Manual Method: Use Outlook’s Built-in Tools

• First, launch the Outlook, hit the file button, then Account Settings
• Click on Data Files and create their new PST files using the add button.
• Go to the File > Open & Export > Import/Export.
• Click on Export to a File, then hit Next.
• Choose the PST files and select the folder you want to export.
• Then, save it to the new PST file that was recently created.
• Keep repeating these steps for other folders if needed.

Archiving Older Emails

• First, open the File > Options > Advanced.
• Under AutoArchive,  hit on AutoArchive Settings.
• Then, Select how old items should be to archive them and set where the archived PST file will go.
• Lastly, run AutoArchive to move large PST file items to a new PST file.

Here, we mention two manual methods to split PST files, but both methods take a lot of time to do the process and also will decrease the user's productivity and efficiency, so you need an automatic tool which saves your time and effort and makes you more efficient.

Using the automated solution for PST splitting task

If you are looking for a simple and quick method to split the PST files, you can use Shoviv PST Splitter Software. It comes with a bundle of features and options so that the splitting process becomes smoother. Let's discuss why we choose it.

• This handy tool can split PST files by year, size, or folder.
• Users can use multiple PST files to split files with size limitations.
• The tool has a simple GUI that makes it easy for newbies.
• It supports all versions of the Windows OS.
• Shoviv Software provides a demo version of the tool. 
  
  
  

Steps to break the large PST file:

• Get the tool from Shoviv's official website.
• Then, install and open it on your system.
• Select how to split PST files (by size, date, or folder).
• Now, choose the location to save the output PST files. 
• After all, click the Split button to start the process.

Tips for Splitting PST Files

• Always Back Up First, Before splitting, make a backup of your PST file to avoid losing data.
• Plan How to Split Decide if you want to split by date, project, or size to keep your files organized.
• Regularly Monitor your PST files to avoid them getting too big.
• To get the best result, use Shoviv Software, which makes the process reliable and easier.

Conclusion

Splitting PST files is an easy and effective way to increase Outlook's speed and keep your data safe. To split PST file, you can choose manual methods, but manual methods have some limitations. So we need a fully automatic tool like Shoviv PST Splitter Software. It saves you time and energy and provides a free trial for users. So the user can choose the way of splitting depending on your needs.